Teaming Up with InStream and NYSID for LGRMIF

NYSID Preferred Source Document Scanning Service 

State and local government agencies can receive InStream, formerly Biel’s, document scanning and conversion services through NYSID, under the State’s Preferred Source Program. InStream is a NYSID Corporate Partner with ARC of Erie County, a NYSID member agency that provides vocational training and support services to disabled individuals. The partnership is approved by the NYS Department of Education.

InStream document scanning services can convert all the following and more into searchable PDFs, TIFFs or other formats required:

• Document Conversion Services
  • All Paper
  • Birth, death, and marriage certificates
  • Zoning records
  • Property Maps
  • Books
  • Invoices
  • Personnel & HR Records
  • Medical Records
  • Engineering Drawings
  • And more!
• Microfilm Conversion Services
  • Microfiche
  • Aperture Cards
  • 16mm Roll Film
  • 35mm Roll Film

Document scanners and support under state contract are provided through InStream to New York City or State agencies, school districts, universities, and community colleges. This affords competitive pricing and the highest level of quality when applying for the Local Government Records Management Improvement (LRMIF) grant.

NYSID’s Role for the LGRMIF Grant

NYSID & The Procurement Process 

New York State Industries for the Disabled (NYSID), a not-for-profit member agency organization, has been meeting the purchasing needs of state and local government agencies while advancing employment for New Yorkers with disabilities for more than 40 years.

Under the legislatively mandated New York State Preferred Source Program, NYSID acts as a “virtual storefront” for a statewide network of 165 community rehabilitation agencies and private sector business partners to employ skilled people with disabilities in production facilities and community-based jobs. 

NYSID Members deliver quality goods and services at OGS-approved prices to fulfill individual government agency missions, through more than 1,900 contracts that bring work to NYS communities.

Key benefits from Preferred Source purchasing:

• NYS government purchasers acquire necessary goods and services without costly, time-consuming bidding. 
• Individuals with disabilities acquire marketable skills through productive jobs and wages that promote self-esteem and financial independence.
• New York State benefits from a reduction in public assistance as disabled workers become economically independent, and benefits from an increase in government tax revenues from employed vs. dependent individuals

Procurement Process 

Preferred Source supersedes ALL other procurement procedures per the NY State mandated procurement hierarchy. In accordance with NY State Finance Law Article XI, Section 162, if a Preferred Source can provide a needed service to an agency, then prior to the use of a state contract or solicitation of a competitive bid, the agency is mandated to contract through the Preferred Source Program.

Other information on Preferred Source contracting can be found on the Office of General Services’ website.

Contact NYSID at (212) 889-6618 to obtain our scanning services through Preferred Source.

Overview: Document Scanning

Agency buyers benefit from this competitive, single source by avoiding the tedious bidding process, while meeting the government purchasers’ obligation to comply with the New York State Finance Law’s mandatory requirement to purchase approved services provided by people with disabilities through NYSID (Article 11, Section 162).

Public assistance costs are reduced when New York Preferred Source workers with disabilities gain productive jobs and wages which render them economically independent. We are privileged at InStream to participate in this invaluable program and to partner with ARC of Erie County to identify the right disabled workers for the job.

NYS Grant Applicants for LGRMIF:

Your application process just got a whole lot easier! You can now submit just one quote!